”The only system that met our needs for effective financial monitoring”

Kristianstad University saw a need for a flexible staff planning system and a few years ago they found what they were looking for – Retendo Academic. Marie Lindholm is a financial administrator at the university and a satisfied user of the system.

A system that meets all our needs

“It was in 2017 and 2018 that we got to grips with what we thought would be a great help in our work. Retendo Academic turned out to be the only system on the market that could meet our requirements and needs.

“They’re also good at responding, both willingly and precisely, not only to our needs but also to a large number of adjustments on our part. Much appreciated.

From manual work in Excel to flexible staff planning in Retendo Academic

The entire higher education institution had been using a joint model consisting of an Excel document that only one person could access at a time since 2008. Thanks to Retendo Academic, you now have more users and make use of more functions than in the manual work.

At Kristianstad University, most people in the finance department work in the system and Marie extracts a lot of information from it in her role as a financial administrator at the university.

More efficient financial monitoring

Staff costs account for a large part of the costs at a higher education institution and Marie emphasises the tight control you have over staff costs in Retendo Academic. The fact that it’s easy to see exact costs and extract them seamlessly from the system.

“Figures linked to overtime and what skills we have in different operations can also be reviewed and analysed. There are a lot of useful features linked to financial administration relating to staff that have really made financial monitoring easier.

Marie talks about how the same work was carried out before the system began to be used and how it’s much more efficient, more secure and more stable now. Everything is easier for everyone to grasp

Exchange of experiences thanks to a network within the higher education institution

Higher education institutions that use Retendo Academic often create a network of users in order to exchange experiences between different departments and optimise the use of the system.

“There is a network of Retendo Academic users at Kristianstad University. We hold regular status meetings and ongoing discussions on a range of things we would like to see, support and technology. Very welcome and very positive.

When asked whether Retendo has come to Kristianstad University to stay, the answer is “Yes, I would think so”.

“I haven’t compared it to anything else since 2017, but Retendo Academic is secure and reliable. The service also arose out of the needs of a higher education institution, so that feels like a guarantee both now and in future.